Send Email Invitations for an Event

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Guest List : Invitations : Send invitations

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Send invitations

1.	On the Guest List tab, click Add New Invitations in the Guest List Summary area.

invitations empty

Figure 5-1 Add New Invitations

2.	Select the attendees that should receive invitations using one or more selections available under Add Invitees, Add Members, or Add Representatives. Repeat until your invitee list is complete.

add invitations

Figure 5-2 Add invitees to list

3.	Click Send Invitations.

4.	Complete the Send an Email invitation screen.

Using the Add Database Field icon, you may wish to personalize the invitations by inserting their name.

Invitees that already appear on the Guest List will automatically be marked with an asterisk and may be removed by clicking Remove to avoid accidental duplication of these invitees on the participant list.

Saving the email invitation using the save icon is recommended so that you can resend these invitations at a later date if desired.

5.	Click Send Email.

If any invitees do not have an email address, they will be added to the Guest List with a Status column displaying “No Invite Sent”. Follow the steps in the section below titled “To create mailing labels for those with ‘No Invite Sent’ status” to create mailing labels for these invitees.

If this invitation will also be mailed to invitees, you may want to print the invitation at this time using the Print icon.