Invoice Discounts

There are two types of discounts within the ChamberMaster/GrowthZone database. Event discounts and Invoice Discounts. This page contains information about Invoice Discounts. See Event Discount Options page for event discount information.

Invoice Discounts

A discount may be applied to a particular invoice at the time of payment or prior to payment received. A discount is associated with a specific invoice and may only be removed by accessing the assigned invoice. In contrast, Credits do not have to be assigned to a particular invoice.

Assign a discount before payment is received

1. Click Billing in the left-hand menu.
2. Click the Invoices tab.
3. Locate the desired invoice where a discount should be applied.
4. Click the New Transaction drop-down arrow.

   

   Assign Discount before payment is received

5. Click Add Discount.
6. Type the Discount Amount, Notes/Memo (if desired), and double-check the Discounted Item and Discount Account.

   

   Input discount amount

   If Transaction Classes have been created, a Class drop-down selection will appear on the screen. Select the desired Class for this transaction.

7. Click Save Discount.
8. Click Show Balance Summary to view the assignment of this discount.

   

   Show Balance Summary

   

   Balance Summary displayed

9. This invoice will display the new amount when payment is received. At that time you may view the discount by clicking View Credits & Discounts.

   

   View Credits & Discounts on the Payments tab

Assign a discount when payment is received

1. Click Billing in the left-hand menu.
2. Click the Payments tab.
3. Locate the desired member from which to receive payment.
4. Click View Credits & Discounts.
5. Click Add Discount.
6. The Invoice Discount screen will display.

   

   Invoice Discount Screen

7. Type the Discount Amount, Notes/Memo (if desired), and double-check the Discounted Item and Discount Account.

   Note: The Discount Account must be identified as an Income account in Setup->Chart of Accounts. In Figure 3-19 above, a special Income account titled “Membership Dues Discounts” has been created that will maintain a list of discounted membership dues specifically for keeping track of early payment discounts.

   If Transaction Classes have been created, a Class drop-down selection will appear on the screen. Select the desired Class for this transaction.

8. Click Save Discount

Delete a discount

Discounts are associated with a particular invoice and thus must be removed from the assigned invoice.

1. Click Billing in the left-hand menu.
2. Click the Invoices tab.
3. Locate the desired invoice where a discount should be removed.
4. Click Show Balance Summary (if not already selected).
5. Click the Discount ID #.

   

   Selecting the Discount ID #

6. Click Delete Discount.

   

   Clicking Delete Discount

Related Topics Write-off an Invoice