Difference between revisions of "Job Postings"

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==Overview==
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See '''[[Working_with_Job_Postings/Hot_Deals/Member_to_Member_Deals#Manage_Job_Postings|Manage Job Postings]]'''
Job Postings are job openings that your members would like to advertise to other members and to the general public. Members may submit a job posting when logged in to the Member Information Center (MIC).  As an association staff member, you may add a job posting on behalf of a member. If you choose, you can allow job submissions by anyone on your public website.
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==Job Posting Settings==
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In the Job Posting Settings you will be able to configure your fees for job postings, as well as configure credit card processing options.
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#Click '''Setup''' in the left-hand menu.
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#Click '''Job Posting Settings''' in the "Association Information" section.
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#:[[File:Job_Posting_Settings.JPG|Center]]
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#Configure the following:
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#:*'''Notification Email''' - enter the email of the individual who should receive a notification when a new job posting is entered.
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#:*'''Fee Item''' - Select the fee item to which the job posting will be associated. The fee item (Member Due) must be created in the Billing or QuickBooks module in order to have the Fee Item selection available here. Fees for jobs are charged on a week by week basis only. [[Modify_or_Create_Fees_and_Dues_Items|Click here]] for instructions on setting up fee items. If the '''Fee Item''' option is left blank, members and the general public will not be charged for job postings.
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#:*'''Item Price''' - enter the price for the job postings, this is a per week price. '''NOTE:''' You may setup pricing for both basic packages and enhanced packages by clicking the '''More Pricing Options''' button. The Enhanced Package option will only apply if you have purchased the Marketing Package
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#:*'''Invoicing Options''' '''NOTE:'''Cash payment is not available as a payment method for job postings.
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#:**'''Enable invoicing as payment option for job posting purchases''' - select this option if you wish to allow members to be invoiced when they enter a job posting on-line.  '''NOTE:''' The check-box is only available if you have selected a fee item.
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#:**'''Automatically create a paid invoice for credit card payments''' - select this option if you want to automatically create a paid invoice when a job posting is purchased by credit card.
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#:**'''Automatically create a receipt for credit card payments''' - select this option if you want to automatically create a receipt when a job posting is purchased by credit card.
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#:*'''RSS List Size''' - RSS List Size determines how many jobs will display at one time in the RSS feeds. RSS feeds are commonly used to display a easy-glance list on your website home page.
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#:*'''Jobs module title''' - This is the title displayed on your public web-page.
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#:*'''Edit Job Categories''' - if needed, click the Edit Job Categories button to add and/or edit your job categories. [[Job_Postings#Edit_Job_Categories|Click Here]] for instruction on editing job categories.
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#:*'''Public Submission'''
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#:**'''Allow public users to submit job postings (requires approval by staff before display)''' - Enable this option if you wish to allow the public to submit job postings. This selection will enable the link "Submit New Job Posting" that will display on the public job posting page.
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#:**'''Selected member used for public job postings assignment''' - Because there is no member record associated with the submission, you will need to connect a member record to the job posting after the submission comes in. Click the '''Non-Member Transactions''' link to select the desired member to be used by default.
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#:*'''Public Search'''
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#:**'''Enable job search by postal code/city''' - This selection will turn on the ability for job seekers to search for job postings based on the postal code and city that is entered in the Contact Information of the job posting. When enabled, this geographic search is available in the public job search page and also in the Member Information Center. '''Note:''' Geo-coding of the zip and/or city happens when jobs are entered from the MIC or the public page. If there is zip or city on the Contact Information of the job posting then the zip/postal information on the associated member record will be looked at. At the present time, updates to the zip and/or city on the Contact Information the job posting does NOT update the geo-coding.
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#:**''' Enable custom search options''' - This settings allows you to include additional criteria for job seekers to use when searching job postings. For example, you might include a Salary Range attribute. '''NOTE:''' All custom criteria will display as options when a new job posting is being submitted. Only the custom criteria that are associated with the active jobs will display as search options when job seekers are searching for a job. Click the '''add/edit custom search attributes''' link to add and/or edit attribute groups.
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#Click '''Save'''.
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'''NOTE:''' When allowing jobs to be submitted from the public, if any job posting fees are being assessed, they will not be collected during that public submission. Instead the job will be displayed in your Task List as "Pending". You will then be able to invoice the individual or contact them for payment.  Future releases may integrate payment into the public job posting but is not available at this time.  Jobs submitted from the Member Information Center will collect payment.
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===Setting up Job Categories===
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Job categories will allow for easily searching your job postings.  A default list of job categories in seeded in the database, and you may add additional categories to suit your business needs. You can update Job Categories either from the '''Job Posting Settings''' screen, or within the '''Jobs''' Module.
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'''Add a Job Category'''
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#Click '''Jobs''' in the left hand navigation panel.
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#Click '''Job Categories'''.
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#:[[File:Edit Job Categories.JPG|Center]]
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#'''New Job Category Name''' - Enter a name for the new category.
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#Click '''Add Job Category'''
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'''Edit a Job Category'''
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#Click '''Jobs''' in the left hand navigation panel.
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#Click '''Job Categories'''.
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#:[[File:Edit Job Categories.JPG|Center]]
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#From the '''Edit Job Category''' drop-down list, select the category you wish to edit.
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#In the '''Change Job Category Name To''' text box, make the needed edits.
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#Click the '''Update Job Category''' button.
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==Setting up Job Postings from the Back Office==
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The following steps describe how to add, remove, edit, disable, and approve job posting submissions as a staff member:
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===Add a Job Posting for a Member===
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#Click '''Members''' in the left-hand menu.
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#Select the desired member from the dropdown list at the top of the page.
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#On the '''Advanced''' tab, click '''New Job Posting''' in the "Job Postings" section.
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#:<nowiki>&nbsp;</nowiki>
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#:[[File:new_job1.png]]
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#:<nowiki>&nbsp;</nowiki>
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#Complete the form in the "Job Posting" pop-up form.
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#If you do not have job postings fee set up, click '''Save & Exit'''. The job posting will be automatically approved and active based on the dates you selected. If you do have a job postings fee setup, click '''Continue''' and complete the checkout process.
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:::[[File:new_job2.png]]
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'''Note: '''Alternately, you can access job postings for all members by clicking '''Jobs''' in the left-hand menu.
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===Remove a Job Posting===
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#Click '''Members''' in the left-hand menu.
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#Select the desired member from the dropdown list at the top of the page.
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#In the Job Postings section of the '''Advanced''' tab, select the checkbox next to the job posting you wish to remove.
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#Click '''Delete Selected Job Postings'''.
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===Edit a Job Posting===
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:'''Note: '''Job posting dates may not be changed after the transaction has been completed if charges are associated with the job posting. You may, however, disable a job posting and create another job posting with the correct dates. Charges from the first job posting will still apply unless refunded separately.
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#Click '''Members''' in the left-hand menu.
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#Select the desired member from the dropdown list at the top of the page.
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#In the Job Postings section of the '''Advanced''' tab, select the name of the job posting you wish to edit.
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#Make the desired edits and click '''Save'''.
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===Disable a Job Posting===
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#Click '''Members''' in the left-hand menu.
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#Select the desired member from the dropdown list at the top of the page.
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#In the Job Postings section of the '''Advanced''' tab, select '''Disabled''' from the dropdown list in the '''Status''' column.
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===Approve a Job Posting===
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Job postings may need approval by a staff person if the member submits them through the Member Information Center or your public website. The '''Task List''' will indicate the number of pending job postings that need your approval. Job postings submitted in the MIC or public website will not be displayed on your public website until they have been approved.
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#Click '''Members''' in the left-hand menu.
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#Select the desired member from the dropdown list at the top of the page.
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#Click the '''Advanced''' tab.
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#:[[File:Job Posting.JPG]]
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#Select '''Approved''' from the drop-down list in the Status column of the desired job posting.
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An automatic email will be sent to those who have subscribed to the '''Content (deal, job, event etc.) was submitted that may need approval''' notification.  This email is hard-coded and may not be altered.
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'''Note: '''You can view job postings for all members at once by clicking '''Jobs''' in the left-hand menu. Or, to view only jobs that are '''Pending''' or '''In Cart''', click '''Job Postings''' in the '''Task List''' below the left hand menu.
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When a job posting is '''Approved''', it will display on your public website and/or in the Member Information Center (depending on how you have it setup).
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*[[Working with Job Postings in the MIC]]
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*[[Working with Job Postings on Your Public Website]]
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Latest revision as of 12:43, 20 March 2020

See Manage Job Postings